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Oh man was I not looking forward to doing this part of the wedding planning. We pretty much have a full grasp on how many people will be coming to the wedding, we’re still waiting to hear back from about 5 people, but at this point in time we’re looking at about 173-175 people that will coming to celebrate with us!!

And were are all those people going to sit? Who knows…but I’m working on it as we speak. I’ve started grouping people together that I definitely know will be sitting with each other: friends, cousins, aunts and uncles. But when it comes to people that I haven’t seen in years, or my fiance’s family, or the random neighbors, those types of groupings are going to be interesting putting together.

Our tables will seat 8 people, and I’ve actually been able to make “full tables” of eight, but there are a few groupings that are only 6 or 7 people…so I have to figure out who I can move to another table and who will be the odd people out. Ugh.

After many headaches over how to tackle the escort card project, I finally took the plunge and bought escort cards. I threw out the idea of buying the ones that you can feed through the printer after hearing the headaches over lining them up with templates and using different printers. I tossed out all the pretty things that I saw online, I didn’t feel like I would have the time or energy or pretty handwriting to mimic what I saw. So I came up with my own plan.

I headed to one of my favorite websites I stumbled on a long, long time ago and bought some escort cards. They came in packs of 50, for a whopping $7 a pack. Not too shabby at all! I chose a clover color, so they would pop against the ivory linens:

 

I also splurged and bought something that will greatly ease the headaches over how to notate what each couple ordered:

I love these! They are a set of stamps that I bought that I will use to stamp in the corners of the escort cards to mark what each couple ordered, and so the servers know exactly what they ordered. Unfortunately they don’t have a kid’s meal stamp, bummer, so I have to come up with an idea on how to notate that the couple needs a child’s meal (not that I don’t think it’d be obvious with a young kid sitting there).

As for writing the names, at this point I’m thinking I’ll purchase large clear mailing labels and print all the names on the labels. They will be clear, I can choose the font of my liking, and they will all look uniform!

I realized that I never talked about the card box we ended up purchasing for our wedding reception. In the beginning I could have cared less what the card box looked like, I mean it’s sole purpose is to sit on a table to have people put cards into it. I figured I could go to Michaels or any other craft store and pick up the all too familiar card box or birdcage that hundreds of bride’s always use.

Enter my mom. Heck no we will not be using any sort of box that is easy for anyone to basically pick up and walk off with, or anything that someone could open the top and take things out of.

After some searching on the internet, and introducing my mom to the wonders of Etsy, we found someone who makes card boxes. We emailed her, and after much discussion on what we wanted it to look like and what our wedding colors were, she created our card box and it was shipped to my Grandmother’s house back in Michigan.

I don’t have an actual picture of what ours looks like exactly, but it’s something along these lines (different colored ribbon):

It’ll match perfectly with the rest of our decor and colors!

Our favors have been ordered – all 36 pounds of it. We ended up purchasing two cases of two different flavors. Blue raspberry and lime – the deeper blue and the lighter green that are shown above. I have no clue when we should be receiving them, typical UPS ground service, but it has yet to ship.

Once we get the candies, we’re thinking about getting thin ribbon to tie two together, plus I’m looking into making gift tags that would be hole punched and added onto the ribbon as a mini thank you note.

More on that later…

I think we finally decided on our wedding favors…I’ll let the pictures do the talking:

Rock Candy!!

Add this to the “things I never thought about when becoming engaged and planning a wedding” list. Card boxes are a necessary thing for weddings, it’s one of those times that people will scope out because they want to put their card somewhere, and not have to carry it around all evening.

There are a ton of different ideas for card boxes, here are just a few I’ve stumbled across online:

Now here’s the follow up to all these fun card box holders…my mother is completely freaking out that someone is going to steal all the cards and money from us at the reception. I can understand the concern, and I can maybe see this happening at people’s weddings if it’s a high traffic area for other guests (like a hotel), but does it really need to be held under lock and key or someone standing there guarding it?

In planning such a joyous day, you wouldn’t think that theft should be something of concern. Sadly every year thousands and thousands of brides report having cards stolen by their own guests, guests of coinciding parties, and staff members. This is very likely to occur when your cards are exposed and easily accessible like with the bird cage, wishing well, mail box, and other similar options. – From the modern bride

Table numbers have become a pain in my planning. You would think something so easy and sometimes free of charge would be the easiest thing in the world. If I didn’t care so much on how they looked, it would have been over and done with months ago. Our reception venue does have table numbers and stands that are complementary, but they aren’t the prettiest things in the world. Take a look:

After seeing them the first time I knew I wanted something a little more elegant and something that would be more cohesive with our decor. I attempted my own table numbers earlier, but I was having a rough time changing the sizes, and Pages wasn’t working with me.

I finally talked with my brother about seeing if he could come up with something. Lo and behold, I swear my brother is amazing with anything that involves computer programs, he came up with something plain and simple, but looks ten times better than the ones above.

He made me 25 numbers, plus a plain base. I think they look great and it’s a great touch that I can say my brother made them for our wedding.

Now I just need to find frames to hold the numbers, I’ve come across these from IKEA several times.

They are plain white, and it allows you to have two pictures back-to-back, which I think would be helpful for guests and staff to find the table from anywhere.

Or maybe something a bit more elegant like this other frame from IKEA:

 

I stumbled upon this from another website and thought it was pretty useful with the whole conundrum of choosing between an escort and place card.

If you’re using escort cards WITHOUT place cards…

  • It’s a good idea to set the escort cards at each place for the bridal party so they don’t have to worry about where exactly they should sit.
  • You might also consider presetting escort cards for parents, grandparents, and other honored guests to ensure they get a “good” seat.

If you’re using escort cards WITHOUT place cards AND offering meal choices…

  • Be sure to create a separate escort card for each guest and indicate their meal selection (rather than putting couples or families all on one card).
  • You might want to reconsider adding place cards to ensure that each guest’s meal choice tis viewable by the catering staff. Not every guest will place his escort card on the able in front of him.

If you’re using place cards WITHOUT escort cards…

  • If you want to use place cards, you must find a way to convey each guests table assignment. Escort cards are one way of doing that, so if you don’t want to use them, you must find another way.
  • One common alternative is to create a chart of sorts, listing your guests alphabetically along with their assigned table.

Last time I talked about how we had to figure out how we were going to get our guests to their seats. Well, next step is trying to figure out how we are going to let our servers know exactly what each individual person ordered.

There are a ton of different options out there that I’ve stumbled across, but I’m not quite sure what route we’ll end up going.

The easiest route to go would be combining our favors to use as our escort cards. Example:

This option we would basically have our favors in boxes, wrapped with ribbon and somehow attach the guests name and table number on the box. The guest would pick up their favor, and take it with them to the table. NOW, because the guests are able to choose 3 different meal options, we would be able to change the ribbon color to depict their choice. Example: green ribbon for chicken, blue ribbon for beef, orange ribbon for vegetarian.

Another option would be to leave the favor boxes at the actual dinner tables and just use the escort card to depict the meal choice. Example:

We would keep it simple in using the popular tent style with the guests name and table number on the card, but in order to show the different meal choices, we could tie a different colored ribbon at the top of each card, or in the next example, we could also get different colored buttons, stickers, stamps, etc to put on a corner of the tent card.

Our options are pretty unlimited, so it makes it even that much harder in trying to figure out what works best for us.

Ooh the joys of wedding planning and the things that you don’t think of until it comes down to the nitty gritty details. When we decided to have our reception at Lovett Hall, the choice for dinner is a plated service, which means servers will be bringing out the food to each of our guests. To make things easier for the servers, and so our guests don’t need to be bombarded with “chicken or beef” or worse, changing what they originally marked on their rsvp card, we have to come up with a way to tell the servers what the guests ordered.

Which brings me to how I’m trying to decide how to come up with a solution. There are a few main options:

1. Escort Card: The classic escort card is a small envelope with the guest’s name on the outside, while their table number is on the inside. The nice thing about this is that you can literally switch people’s table numbers around till the last moment. The bad thing is that you can’t really prop little envelopes up, so they’re going to lay flat, unless I get something to prop them up.

2. Place Card: It’s a small tent card that has the guest’s name on it and is placed at the exact place setting on the table that has been decided by the bride and groom.

Basically, the escort card is there to usher the guest to the table, and the place card is to designate a specific seat at the table. Nowadays, with us modern folks changing things around and merging things together, “place cards” have turned into the escort card. When guests enter into the reception area, there is normally a table with all the tent cards arranged out, and the guests will go find their name and table number all on one card.

We definitely need to have escort cards, but we are not assigning specific seats.

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